Skip to main content

Team

Collaborate with others by inviting team members. Assign roles to control what each person can do on your blog.

On This Page

Overview

Invite collaborators and control access with role-based permissions. Postlyo handles the rest—each role has clear boundaries, so team members see only what they need.

Email Invitations

Send invites via email. Recipients click a link to join—no account setup needed.

Role-Based Access

Three roles with clear permissions. Authors write, Editors manage content, Owners control everything.

Understanding Roles

Postlyo has three team roles, each with different permission levels:

Site Owner

Site Owner

Full access to everything

Site Owner

Complete control over the entire site

Site Owners have unrestricted access to all features:

  • Create, edit, delete, and publish any post
  • Manage all categories and media
  • Invite and remove team members
  • Change team member roles
  • Access all settings (billing, domain, SEO, etc.)
  • View analytics and reports
  • Moderate all comments
The account that created the blog is automatically the Site Owner. There can be multiple Site Owners if needed.

Editor

Editor

Content management access

Editor

Manage content and moderate comments

Editors can manage content but don't have access to site settings:

  • Create, edit, delete, and publish any post
  • Manage all categories and media
  • Moderate all comments
  • View analytics
  • ❌ Cannot access billing or domain settings
  • ❌ Cannot invite or manage team members

Author

Author

Write and manage own content

Author

Create and manage their own posts

Authors can write content but have limited access to other features:

  • Create new posts
  • Edit and delete their own posts
  • Upload media for their posts
  • View their own post analytics
  • ❌ Cannot edit or delete others' posts
  • ❌ Cannot manage categories
  • ❌ Cannot moderate comments
  • ❌ Cannot access settings

Perfect for contributors

The Author role is ideal for guest bloggers or contributors who should only manage their own content.

Role Comparison

PermissionOwnerEditorAuthor
Create posts✅✅✅
Edit any post✅✅❌
Publish posts✅✅✅
Manage categories✅✅❌
Upload media✅✅✅
Moderate comments✅✅❌
Manage team✅❌❌
Access settings✅❌❌
View full analytics✅✅❌
Billing & domains✅❌❌

Inviting Team Members

Only Site Owners can invite new team members. Here's how:

1

Go to Team

Click Team in the sidebar.

2

Click Invite Member

Click the Invite Member button in the top right.

3

Enter their email

Type the email address of the person you want to invite.

4

Select a role

Choose whether they should be a Site Owner, Editor, or Author.

5

Send invitation

Click Send Invitation. They'll receive an email with a link to join.

Invite Form

Adding a new team member

Pending invitations

Invited users appear in your team list with a "Pending" status until they accept. You can resend the invitation or cancel it if needed.

Managing Your Team

The Team page shows all current members and pending invitations. From here, you can change roles or remove members.

Team List

Your team at a glance

Y

You

[email protected]

Owner
J

Jane Smith

[email protected]

Editor
B

Bob Johnson

[email protected]

Author

Changing Roles

Need to promote an Author to Editor, or give someone Owner access? You can change roles at any time.

1

Click on the member

Find the team member in the list and click their row.

2

Select new role

Use the role dropdown to select their new role.

3

Confirm

The change takes effect immediately.

Promoting to Owner

Be careful when giving someone Site Owner access. They'll have the same permissions as you, including the ability to remove other owners.

Removing Members

When someone leaves your team, you can remove their access:

1

Find the member

Go to Team and locate the person you want to remove.

2

Click the menu

Click the menu icon (three dots) on their row.

3

Select Remove

Click "Remove from Team" and confirm the action.

Content is preserved

When you remove a team member, their posts and content remain on your blog. They just lose access to the dashboard.

Best Practices

🎯 Use the right roles

Give people only the access they need. Most contributors only need Author access. Reserve Editor and Owner for trusted team members.

👥 Have multiple Owners

Consider having at least two Site Owners. This ensures someone can always manage the site if one person is unavailable.

🔄 Review regularly

Periodically review your team list. Remove people who no longer need access and update roles as responsibilities change.

📝 Communicate expectations

Make sure team members understand their role and what they can/cannot do. This prevents confusion and ensures smooth collaboration.

Next up

Analytics

Learn how to track your blog's performance with Google Analytics.